Onboarding & offboarding

Day one, ready.

Before your new hire arrives, the Form I-9 is started, their accounts and device are requested from IT, and the first week is planned. When someone leaves, nothing is forgotten.

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Alex Park
Alex Park
Product Designer · starts Monday
MambaHR · requests sent in 4 min
9:02 AMOffer countersignedE-signed
9:03 AMForm I-9 and E-Verify check startedFederal
9:05 AMAccounts requested: email, Slack, toolsSent to IT
9:07 AMDevice setup requestedSent to IT
Everything requested before Alex arrives.
Alex set up · requests sent by 9:07 AM
MambaHR · done in 4 min

How it works

From yes to day one

It starts the moment the offer is signed. By Monday, the only thing left for you is the welcome.

MambaHR · workingSample run
01
Offer signed
The accepted offer is countersigned and filed where you can find it.
minutesMambaHR handles
02
Form I-9
Work-eligibility paperwork collected, and the Form I-9 and E-Verify check started.
day 1MambaHR handles
03
Accounts requested
Email, Slack, and the tools they need, requested from your IT team before day one. Automatic setup through your sign-on provider is coming soon.
day 1MambaHR handles
04
Equipment and buddy
Device setup requested from your IT team. An onboarding buddy assigned.
MambaHR handles
05
First-week plan
Intros and team sessions planned with the manager, and added to calendars once Google or Microsoft 365 is connected.
MambaHR handles
06
The welcome
The welcome is yours: the handshake, the story, why you hired them.
You decide

Offboarding

Exits with nothing forgotten.

MambaHR works out the final paycheck by state rules, tracks the COBRA health-coverage deadlines and flags them at exit, and collects the handover. Once you sign off, IT gets the list of logins to close.

  • Final pay timed to each state’s rules, including California’s last-day deadline
  • COBRA deadlines tracked and flagged to you at exit
  • IT is asked to close logins only after you sign off
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Exit · Jordan Mills
Last day Friday, June 19
MambaHR · working
Final paycheck calculated for California rules
Due last day
Done
COBRA health-coverage deadline tracked and flagged
Health coverage
Done
Needs you
Close all logins at 5:00 PM Friday
Email · Slack · laptop. IT gets the list once you sign off.
Sign offNot yet

Day one

Accounts requested, a buddy at 9:05.

IT has the account and device requests days before the new hire sits down, and their buddy is already briefed. Day one is for meeting people, not waiting for access.

  • A first week that is ready for them
  • Managers get a short list of reminders
  • New hires fill in one short form. MambaHR handles the rest.
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A new hire being welcomed by the team
MambaHR · done
Day 1 ready · Alex Park
Accounts requested · buddy assigned · week planned
4 min
from signed offer to account and paperwork requests sent
1
short form for the new hire to fill in
0
exit steps left untracked

Estimates based on sample runs, not measured results.

Every new hire, ready on day one.

Join early access. When your group opens, we import your data and switch you over.

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